Software Solutions

Essential tools for event planners. Effectively manage accommodation for all types of events. Paperless contracting, simple room block management and an easy online booking tool for event attendees.

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Personalized Services

Full management of your event hotel requirements. Sourcing and contracting, management of room availability, hotel co-ordination. Customized event booking tools and support services for participants.

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Essential software for group Accommodation Management


Effective room management

Event planners now have complete control over hotel accommodation with far less manual effort.
Simple and paperless contracting is enabled directly with hotels reducing admin. Room blocks are easily managed to ensure constant participant availability. Release and attrition dates can be managed automatically to minimise the risk of penalties. Status is continually updated so both hotel and event planner see the current status of the room blocks.
A participant booking site can be created in seconds and customized for your event. Participants see a map of the hotels, hotel details, rates and availability across all dates of your event. After booking, participants get an instant detailed confirmation.


For event professionals

An indispensible tool for event planners to manage group accommodation. Can be used for single or multiple hotel events, one-off events like a conference or trade show or for repeated events like training, recruitment drives, concerts or tournaments.
Event planners see all current events and room blocks in one place with an at-a-glace status view. System connected hotels also see block pick-up and can run their own rooming lists and change reports so planners no longer have to feed this data. Event participants make and manage their own bookings.
As an event planner this tool will simplify hotel accommodation management and greatly reduce the time you need to spend on managing blocks, bookings and name lists.


Dynamic technology

The RoomTrust group management system was launched in 2010 and now manages many thousands of rooms each year. It has continued to develop by listening to the needs of client and hotel users.
In a constant development cycle we have a minimum of 6 software updates each year. We use a combination of platforms to ensure security, reliability and scalability. The application has a responsive web design structure enabling the use of all types of devices.
The structure is designed to manage the needs of all sizes of organization from one user to a multi-layered hierarchy. Organizations can manage their own users, hotel preferences, hotel contracts, event booking sites and customization.

About us

Dynamic experience

RoomTrust was formed in 2004 by a highly experienced team with a broad expertise in the hotel and events industry. We started in Belgium, looking after the European market, and have grown to become a leading specialist in group accommodation, providing software and services globally.
In 2009 we searched the market for a system to effectively manage group accommodation and found nothing - so we took the initiative to develop our own tools. Since then, the RoomTrust system has evolved into an industry leader and is now used by many companies, event organisers and venues. We also now licence the system to agencies enabling them to effectively manage their own event accommodation needs and those of their clients.
RoomTrust supports hundreds of events every year, contracting many thousands of room nights around the world. We work with our clients on a very personalized basis - understanding needs before suggesting software and service solutions. In the highly specialized field of group accommodation we are constantly developing to ensure we continue to lead the way.

Our registered addresses

Chaussée de Louvain 490, B-1380 Lasne, Belgium

39, The Metro Centre, Tolpits Lane, Watford WD18 9SB, UK